Hi Friends!

We’re popping up one last time for the year and we’re so happy you’re interested in joining us!!

Our next event is our annual Merry Maker Pop Up Shop.  We’re looking for (and will only accept) handmade, vintage/up-cycled, and/or curated makers, local small businesses, and fun, creative peeps for our pop up extras to round us out.  We’re big on celebrating the handmade and small business community, so please know that we don’t accept any direct sales/MLM companies.

Our Pop Up Shop will allow for 40-50 makers and small businesses per week as we strive to keep things fresh and exciting with new makers and products each event.  Please know that just because you apply (or have applied and been accepted in a prior event) does not mean you are automatically given a spot.  We review applications for each event individually so that we have the best possible mix of makers and small businesses.

Below is all the information you’ll need to know to apply to be a maker for our Merry Maker Pop Up Shop.  Please read each section before applying.  If you have any questions or concerns, please email us at [email protected]

The Dates and Location

Pop Up Shop Dates: Saturday, November 27 through Sunday, December 19 (plus a VIP Sip and Shop on Black Friday – November 26).

We added an extra week this year!

Location: The Market Place in Tustin (we’re at the former Active Ride Shop – 2893 El Camino Real, Tustin, CA 92782)

We’re back in last year’s shop!

Applications Open: Wednesday, September 1 at 10 am

Applications Close: Sunday, September 26 at 10 pm

Last Maker Acceptances/Regrets: by end of Friday, October 1

We will be doing rolling acceptances, so please don’t wait too long to apply! Spaces will go fast!

The Details

Overview

Our Pop Up Shop will offer shoppers a chance to purchase products in store at our seasonal shop at the Market Place in Tustin.  It will be primarily run through a central checkout, meaning we will create a retail atmosphere where makers will set up a booth and we will sell the products for them during retail hours.

Makers will also have the option of having their products added to our Stocking Stuffer Shelves or popping up in-store during one of our Mini Market dates.  Both central checkout and Stocking Stuffer makers will have their products added to our online Maker Marketplace so that purchases can be made by shoppers who do not want to come into the shop.  Shoppers can then pick up their order via curbside pick up.

During the Pop Up Shop we will create special sales, offer swag bags, private shopping hours, have workshops, a holiday photo opp, and more!

COVID-19

To make sure that we have a safe Pop Up Shop, we will be adhering to whatever the State of California/Orange County guidelines will be at the time.  This may include limiting the number of guests inside the shop, requiring masks, temperature checking, providing additional masks and hand sanitizer, signage and floor markings to promote social distancing, wide aisles, protective shields at checkout and/or accepting contactless payments.

Legal Stuff

As a maker, you will be required to sign our usual Vendor Agreement in lieu of insurance as well as a hold harmless agreement set forth by Irvine Company.  More information will be given in a future email.

While we do not require proof that you have a City of Tustin business license, but we highly recommend that you do so for your own business purposes.   You may apply online for one here.

During the Pop Up Shop, we will collect and remit all sales taxes so that you do not have to.

We are still working on a Health Permit, but all food and drink options must be pre-packaged unless otherwise noted.

Payments

Booth Payments must be made within 3 days (72 hours) of receiving your acceptance email.  If payment is not made, your space will go to a maker on our Waitlist.

Payments may be made via PayPal, Venmo, or Zelle.  Exact details will be sent in your acceptance email.

Marketing

We will create marketing and social media graphics for you to use.

We will share our Facebook and Eventbrite event pages with you so that you may invite your family, friends, and customers.

We will advertise the Pop Up Shop through flyers and postcards, online calendars, press releases, & social media and email marketing.  We are also working on a VIP sip and shop with Yelp to bring some Holiday cheer.

We also expect that you will do your part in sharing your participation through your own marketing channels (social media, email blasts, etc).

Payouts

Payouts will be made within ten days of the end of the Pop Up Shop (by Dec. 29).

You will have the option to let us know on your application how you’d like to be paid (PayPal, Venmo, or Zelle).

You will also receive a sales report that will include your total sales and payout.  If you are booth sharing, one payout will be made and one sales report will be sent.  It will be up to you, the contact person, to distribute the appropriate payouts to your other maker.

Swag Bags

We ask that each maker donates 10 items for our swag bags.

These will be used for giveaways, VIP events, and special shoppers.

Special Events & Sales

We are currently planning a VIP Sip and Shop event for Black Friday, November 26 and a Birthday event for our namesake (aka Poppi) on his birthday, December 4.  If you like would to participate in either, please indicate your choice on your application and we will send you more details.

In addition, we plan to include workshops during the week.  If you would like to participate in a workshop, there will be a separate application for those details.

For our Mini Markets, we also plan to include a gift wrapping station, giveaways, swag bags, photo opp, character visits (i.e. Santa, The Grinch, etc), and coffee/hot cocoa.  

Requests

Make any requests that you feel are necessary on your application including, but not limited to:

— Wall booth

— Freestanding booth

— End/Corner booth

— Restock storage space

— Electricity

— Specific booth neighbor

We will try to accommodate as many as possible, but we may not fit in all of your requests.

Liability

We will make every effort to make sure your items and booth are safe and taken care of, but accidents do happen.

We will not be held liable for broken, misplaced, stolen, or missing items.

Maker Marketplace

All central checkout and Stocking Stuffer makers have the option of adding their products to our online Maker Marketplace so that shoppers who do not feel comfortable shopping in-person or on time constraints can do so online.

Shoppers may pick up their orders through curbside pick up at the Pop Up Shop location.

Purchases made online will work the same as an in-person sale so commission will incur.

Please Note

We reserve the right to change/update any of the above information as we see fit to create the best possible pop up shop.  We will give advance notice in the off chance this does occur so that you can plan accordingly.

Thank you for understanding.

Participation

As a maker, you have multiple options of participating in our Merry Maker Pop Up Shop as either a Central Check-out booth, on a Stocking Stuffer shelf, or as a one day Mini Market maker.

The Pop Up Shop will be broken down by weekdays and weekends so that you can participate however your schedule allows you.

CENTRAL CHECK-OUT BOOTH

There will be 3 weeks of Central Check-out booths available that will run Monday through Sunday.  You may choose to participate in one week, multiple weeks, or the entirety of the Pop Up Shop.  If you choose to participate for the whole Pop Up Shop, you will receive a $25 discount on your respective booth fee.  This central checkout option means you will not stay with your booth; you will set up and break down at your designated times, but all selling will be done by the Poppi Seed Market team.

The dates of your options are:

Week One: Monday, November 29 – Sunday, December 5

Week Two: Monday, December 6 – Sunday, December 12

Week Three: Monday, December 13 – Sunday, December 19

If you would like to also participate in a Mini Market on a weekend, where you will stay with your booth and collect your own sales, there is an additional fee per day for all dates EXCEPT Nov. 27 & 28.

STOCKING STUFFER

If you choose to be a Stocking Stuffer maker, we ask that you participate in the entire Pop Up Shop.

The Entire Pop Up Shop: Monday, November 29 – Sunday,  December 19

If you would like to participate in a Mini Market, there is a regular booth fee required.  If you would like to be a Mini Maker (i.e. a child 15 or under) during the pop up, this will be the only option available.

ONE-DAY MINI MARKET

If you would like to pop up in store for one day, you may choose to participate in a Mini Market on a Saturday or Sunday.  This in store option means you will set up, sell at your booth, and break down like a normal market.  You will be given an 8×6 booth space, but need to provide all your own fixtures (tables, chairs, tablecloths, shelving, etc). You will also collect your own sales so there is no commission fee for this option (even if you have a Central Check Out booth during the rest of the week).

Mini Market Dates:

Saturday. November 27*; Sunday. November 28*, Saturday; December 4, Sunday; December 5; Saturday, December 11; Sunday, December 12; Saturday, December 18; & Sunday, December 19

*If you choose to participate on Small Business Saturday (November 27), we ask that you also participate in our VIP Sip and Shop event on Black Friday (November 26). Also, regular Mini Market booth fees will incur for November 27 & November 28 as there will be no Central Checkout available for either date.

BOOTH SHARING

Booth sharing is available for Central Check-out and Mini Market booths only.  One application is necessary with one maker as contact person.  There is an additional fee for booth sharing.

Booth Choices & Pricing

— 4×2 central check out booth ($75 for one week or $200 for entire pop up shop)

— 6×3 central check out booth ($100 for one week or $275 for entire pop up)

–8×3 central check out booth ($125 for one week or $350 for entire pop up)

— Stocking Stuffer Shelves (Consignment 70/30)

— Mini Market ($125 per day)

— Mini Market fee for central checkout ($25 per day)

— Booth Sharing Fee ($25 per week or per day)

Central checkout booths may be against a wall or freestanding so please plan accordingly.  We also know spaces are not as large as normal maker booths so make sure you also take advantage of your vertical space!

If you need more space than what is listed, please note that on your application and/or email us to discuss details.  

Makers are responsible for supplying all fixtures and products (we do not provide rentals) for their respective booth with the exception of Stocking Stuffer makers where we will provide the shelving/fixture.

Booth fees are used for our upfront costs (space rent, advertising, insurance, permits, signage, etc.)

Commission: 15% for central checkout booths only (used for transaction fees, taxes, paper goods, etc.) Commission not taken from booths when they participate in a Mini Market. 

FEES ARE NONREFUNDABLE.

Set-up & Breakdown

Set up Dates:  Sunday, November 28 for Week One, Sunday, December 5 for Week Two, Sunday, December 12 for Week Three. Set-up for Stocking Stuffer makers will be Sunday, November 28.  Set-up for Mini Market makers will be day of market.

Breakdown Dates: Sunday, December 5 for Week One, Sunday, December 12 for Week Two, & Sunday, December 19 for Week Three. Breakdown for Stocking Stuffer makers will be Sunday, December 19.  Breakdown for Mini Market makers will be day of market.

You will be required to set-up and break down your booth during your designated time frame (options will be given in your acceptance emails) and you will need to adhere to it so that we can set-up and break down safely.  Please make sure that you arrive on time and finish (including labeling your products) within your allotted time slot.

Any booths not set-up by the end of the designated set-up deadline will be forfeited and given to another maker on our waitlist.

We also ask that you limit the amount of helpers you bring for your set-up/break down to 3 (including yourself and any children).

Depending on COVID-19 rules, makers and team members may be asked to wear a mask correctly inside the seasonal shop during set-up and breakdown. If so, we will have additional masks and hand sanitizer for your use.

We will do our best to keep your booth neat and restocked, but you are more than welcome to come in during the week to restock on your own.  We will have space for you to leave overstock if you’d like.  We will also text you if we see that you’re selling out of items and will give you the option of restocking or replacing.

Products & Pricing

Please remember that we only accept handmade, vintage/upcycled, or curated makers.  Make sure you indicate what you will be bringing for the shop on your application and only bring those items with you when you set-up.  However, we may ask you to only bring certain products on your list so that we can accommodate other makers and/or products.

You will be assigned a maker id in your acceptance email.  You must use this maker id to label all of your products (if you are Central Check-out or Stocking Stuffer maker). If you are a Mini Market maker, your maker id will be used for our floorplan and other PSM Team usage.

If you were a maker at Merry Maker 2020, you may use the same maker id.  Please note this on your application.

If you are booth sharing, you will be provided with one maker id and you must use it for both makers.

All products must be labeled with your maker id and price to get credit for your sale.  If you do not label your products correctly or at all, we deduct an additional 10% commission from your payout and you may not get credit for your sales.

Example Label: PSM12 $5.00

In addition to labeling your products, you must also submit a price list to us of your inventory, your maker id, and pricing.  We will send you a sample price list in your acceptance email.

We will go over inventory counts with you when you come to set up.