3rd Annual Merry Maker Pop Up Shop

Hi Friends!

We’re popping up for our only event of the year and we’re so happy you’re interested in joining us!!

Our next event is our 3rd annual Merry Maker Pop Up Shop.  We’re looking for (and will only accept) handmade, vintage/up-cycled, and/or curated makers, local small businesses, and fun, creative peeps for our pop up extras to round us out.  We’re big on celebrating the handmade and small business community, so please know that we don’t accept any direct sales/MLM companies.

Our Pop Up Shop will allow for 40-50 makers and small businesses per week as we strive to keep things fresh and exciting with new makers and products each event.  Please know that just because you apply (or have applied and been accepted in a prior event) does not mean you are automatically given a spot.  We review applications for each event individually so that we have the best possible mix of makers and small businesses.

Below is all the information you’ll need to know to apply to be a maker for our Merry Maker Pop Up Shop.  Please read each section before applying.  If you have any questions or concerns, please email us at [email protected]

Market Dates & Hours

Dates: Saturday, November 19 through Wednesday, December 21

Shop hours: Hours will be released soon.

**Please note: this year we will be closed on Mondays so that we can tend to both shops (i.e. loading and unloading makers, housekeeping, photos, etc) and offer private events. Thank you for understanding!

Market Locations

Shop #1: The ARTery at The Lab (behind Urban Outfitters)
Address: 2930 Bristol St, Costa Mesa, CA 92626

Shop #2: The District at Tustin Legacy
Address: 2437 Park Ave, Tustin, CA 92782

Important Application Dates

Applications Open: Sunday, September 18 at 10 am 

Applications Close: Sunday, September 25 at 10 pm WAITLIST IS OPEN!

Maker Acceptances/Regrets: by end of day Friday, September 30

**Please note: applications submitted after the application period has closed will automatically be added to our waitlist and you will only be contacted if space is available!!**

What is Merry Maker? How does it work?

Merry Maker is our seasonal pop up shop that runs on a central check-out framework, so you do not stay with your products/booth.  This year we are lucky enough to have two main opportunities for you to participate in: a retail collective and a curated shop.

Retail Collective: Our shop at the District at Tustin Legacy will be a 3,000 sq ft space that will allow you to create your own booth within your rented dimensions.  You can outfit it with a clothing rack, shelving unit, table – it’s really up to you and your brand.

Curated Shop: Our shop at The Lab in Costa Mesa is created from three shipping containers for a total of a little over 500 sqft.  Because of the dimensions and layout of our space, we will be creating a curated shop to ensure we have a steady rotation of makers for shoppers to peruse from.  This means you will not have to bring in your own fixtures as you will use the Market’s, so you only need to provide your products.

You may join us for either our Tustin shop or our Costa Mesa shop (or both, if you’re up for it – there is a discount if you do).  In addition to our main central check-out options, we have a few other ways for makers to participate.  You can choose from Stocking Stuffer Consignment, Meet the Maker Pop Ups, Mini Maker booth, and booth sharing.  You’ll find detailed information about all of our options below.

Shoppers will have a chance to experience both in-store and online shopping events, plus curbside pick up, gift guides, special sales, swag bags, private shopping hours, workshops, a holiday photo opp, and more!

Retail Collective at Tustin

Our Tustin shop is the same traditional retail collective you’ve loved during the past two Merry Maker’s.  Here you will set up your own booth, display your products, and the team will sell them for you with a payout at the end of your term.  There is also a commission fee for makers who choose this central check-out option.

This year we have four weeks to choose from –

— Week One: Saturday, Nov, 19 until Sunday, Nov. 27 (you get an extra weekend at no cost!)

— Week Two: Tuesday, Nov. 29 until Sunday, Dec. 4

— Week Three: Tuesday, Dec. 6 until Sunday, Dec. 11

— Week Four: Tuesday, Dec. 13 until Wednesday, Dec. 21 (you get an extra two days at no cost!)

You may choose to participate in one week, multiple weeks, or the entire Pop Up.  If you choose to participate for the entirety, you will receive a discount on your respective booth fee (available for the Tustin shop only)

Curated Shop at Costa Mesa

Our shop at Costa Mesa has only one central check-out option because of the shop layout.  This option is a two week session with an inventory of 8 (eight) products.  Here you will not set up a booth like at Tustin; instead you will drop off your products, the team will display and sell them using our fixtures and you will receive a payout at the end of your term. There is also a commission fee for makers who choose this central check-out option.

You may choose one session from the following –

— Session One: Saturday, Nov. 19 until Sunday, Dec. 4

— Session Two: Tuesday, Nov. 29 until Sunday, Dec. 11

— Session Three: Tuesday, Dec. 6 until Wednesday, Dec. 21

These sessions will allow us to rotate as many makers as we can to give the most impact into our small but mighty shop.  Your maker fee covers an inventory of 8 products.  These products can include up to one additional variant (color/size/design, etc.) per product.

Example: you have a cup that comes in two colors – one color is your main product, the second is your additional variant.  Any additional variants of one product count as a new product.

Note: You may not, however, bring in 16 different products and claim 8 of them are variants of other products. 

Stocking Stuffer Consignment

Our Stocking Stuffer Consignment option also runs on our central check-out framework, but unlike our other options does not require an upfront maker/booth fee.  You will be subject to a commission fee with this central check-out option.

Stocking Stuffer Consignment is available to those makers whose products fit the required criteria and you must participate in the entirety of Merry Maker.

Product requirements: 1.] product must fit in a traditional stocking and 2.] price point must be under $20

Stocking Stuffer Consignment is only available at our Tustin shop.

You will use the Market’s fixtures for this option and will be given one shelf to use for your products. Exact shelf dimensions will be sent out in acceptance emails.

If you have a product that fits one, but not both required criteria and still feel it would be a good addition to the shop, please reach out to us and we can discuss options.

Mini Maker Booth

If you are a maker aged 16 and under and would like to participate in Merry Maker, our Mini Maker option is for you.  These booths are in-person (not central check-out), you will only be given a 6-foot table space (you must provide your own table), and you will set-up/breakdown like a normal market (the same day).

These booths are free of charge (not subject to commission either) and only available on the weekends of Merry Maker as long as there is space available.  Mini booths are also only available at our Tustin shop.

The following dates are subject to availability:

— Saturdays: Nov. 19, Nov. 26, Dec. 3, Dec. 10, Dec. 17

— Sundays: Nov. 20, Nov. 27, Dec. 4, Dec. 11, Dec. 18 

Please note that some dates may include a special event we have planned so they may fill up quicker than others.  You may not share your Mini Maker booth with another maker or sell any products that you did not make yourself, but if you’d like to participate in any in-store options (central checkout, stocking stuffer consignment, etc). standard booth/maker/commission fees would apply.

Meet the Maker Pop Up

If selling in person is more your thing, then joining our Meet-the-Maker pop ups might be more your speed.  These mini pop ups will occur only on the weekends of Merry Maker* where you will collect your own sales (yay, no commission fee!) and will also give you an opportunity to be a part of some of the special events we have planned.  ETA: Meet the Maker pop ups will only be available at our Tustin shop.

You may choose from the following dates:

— Saturdays: Nov. 19, Nov. 26, Dec. 3, Dec. 10, Dec. 17

— Sundays: Nov. 20, Nov. 27, Dec. 4, Dec. 11, Dec. 18 

While there is no limit to how many dates you can pick, we will rotate makers to make sure things stay fresh and exciting for shoppers.

Meet-the-Maker booths are a 6-foot space that you must provide your own fixtures for (tables, chairs, tablecloths, shelving, etc).  You will also set up/break down your booth like a normal market.

There is a flat fee for Meet-the-Maker booths and you may share your booth with another maker for additional fee.

If you are a central check-out maker, however, you may choose to add on a Meet-the-Maker booth option to your Merry Maker participation for a discounted fee. This fee is less than the flat fee stated above and allows you to collect your own sales for the day (so any sales made at your booth would not be subject to a commission fee).   This is also a great way to be a part of some our special events.

*There will be limited weekday Meet-the-Maker opportunities for three special events we have planned.  Please see Special Events for more information.

Booth Sharing

Booth sharing is available for central check-out booths and Meet the Maker booths at our Tustin shop only

One application is necessary with one maker as contact person.  There is an additional fee for booth sharing.

Booths

There are multiple booth options for this year’s Merry Maker.

SHOP @ TUSTIN

— 4×3 central check out booth

— 6×3 central check out booth

— 8×3 central check out booth

— Stocking Stuffer Consignment (you will be given a shelf for your products)

— Meet the Maker (6-foot table space)

— Mini Maker booth (6-foot table space)

— Booth Sharing

SHOP @ COSTA MESA

— Two week central check out session (product drop off, no booths)

— Meet the Maker (6-foot table space)

— Mini Maker booth (6-foot table space)

ADDITIONAL DETAILS

— Central checkout booths at our Tustin shop may be against a wall or freestanding so please plan accordingly.  We highly recommend that you take advantage of your vertical space!

— If you need more space than what is listed, please note that on your application and/or email us to discuss details and a custom rate.  

— Makers are responsible for supplying all fixtures and products (we do not provide rentals) for their respective booth with the exception of our Costa Mesa shop and Stocking Stuffer makers where we will provide the shelving/fixture.

Discounts

There are a few discounts you may receive based on your participation.

— If you do both Tustin and Costa Mesa shops: $25 off your total booth fee

— If you do the entire pop up shop at the Tustin shop: $25 off your total booth fee

— If you teach a workshop and/or offer a make&take during the Pop Up Shop: $25 off your total booth fee

Discounts can be bundled for up to $75 off your total booth fee.

Fees

Booth/maker fees are used for our upfront costs (space rent, advertising, insurance, permits, signage, etc.).  If you need more space than what is listed, we will discuss a custom rate.

FEES ARE NONREFUNDABLE.

SHOP @ TUSTIN

— 4×3 central check out booth ($75/week or $275/full)*

— 6×3 central check out booth ($100/week or $375/full)*

— 8×3 central check out booth ($125/week or $475/full)*

— Stocking Stuffer Consignment (70% to maker/30% to market split)

— Meet the Maker Fee for central checkout booths (additional $25 per day)

— Meet the Maker Fee ($75 per day if you are NOT also doing a central check out option)

— Mini Maker booth (free of cost if space is available)

— Booth Sharing Fee (additional $25 per week for central check-out/per day for Meet-the-Maker)

*Tustin pricing includes the $25 discount for full pop up shop.

SHOP @ COSTA MESA

— Two week central check out session ($100 for 8 products)

— Meet the Maker Fee for central checkout sessions (additional $25 per day)

— Meet the Maker Fee ($75 per day if you are NOT also doing a central check out option)

— Mini Maker booth (free of cost if space is available)

COMMISSION

— Central check out booths at both shops (18% of gross sales (maker will take home 82%))

— Stocking Stuffer Consignment at Tustin shop (30% of gross sales (maker will take home 70%))

PRODUCT LABELING

— Mislabeled or missing labels ($10 per day)

MISCELLANEOUS

— Electricity (additional $10 per week)

Payments

Booth Payments must be made within 3 days (72 hours) of receiving your acceptance email. However, we realize that booth fees can get expensive (especially when you’re doing multiple events), so we will be offering a 50/50 split payment plan for this year’s Merry Maker – if you hit the booth fee minimum which is $250.

You will be able to select this payment option on your application.  If you are accepted, you will be required to pay 50% of your booth fee within the normal 3 day time frame.  The other 50% of your booth fee will be due November 1st.

If you do not pay the other 50% by November 1st you will only be credited for the first 50% and will only be allowed to participate based on whatever your credit covers (i.e. your booth fee is $250, you pay the first $125 and not the second. You will only participate based on the $125 which is a one week 6 foot booth at Tustin or one session at Costa Mesa. You will NOT be refunded any overages, so plan accordingly).

All booth fees are NON-REFUNDABLE, so please make sure you can commit to what you are signing up for.

Non-paid or open spaces will go to a maker on our Waitlist.

Payments may be made via PayPal, Venmo, or Zelle.  Exact details will be sent in your acceptance email.

Payouts

Payouts will be made within fourteen days of the end of the Pop Up Shop (by Jan. 4).

You will have the option to let us know on your application how you’d like to be paid (PayPal, Venmo, or Zelle).

You will also receive a sales report that will include your total sales and payout.  If you are booth sharing, one payout will be made and one sales report will be sent.  It will be up to you, the contact person, to distribute the appropriate payouts to your other maker.

Swag Bags & Giveaways

We ask that each maker donates 5 items for our swag bags AND (new this year!) one item to our raffle ($20 value or more, please).

Swag bags will be used for giveaways, VIP events, and special shoppers (who purchase $25 or more).

Raffle items will be used for our VIP shopper giveaway, our Pet Soiree giveaway (which is to help raise money for a pet rescue), and our MNO/Open House giveaway (which is to help raise money for a local non-profit – if you have a suggestion, please let us know!)

Products & Pricing

PRODUCTS

Please remember that we only accept handmade, vintage/upcycled, or curated makers.  Make sure you indicate what you will be bringing for the shop on your application and only bring those items with you when you set-up.  However, we may ask you to only bring certain products on your list so that we can accommodate other makers and/or products.

MAKER ID

You will be assigned a Maker ID in your acceptance email.  You must use this Maker ID to label all of your products (if you are Central Check-out or Stocking Stuffer maker). If you are a Meet the Maker/Mini maker, your Maker ID will be used for our floorplan and other PSM Team usage.

If you were a maker at Merry Maker 2021, you may use the same Maker ID.  You may select this option on your application.

If you are booth sharing, you will be provided with one Maker ID and you must use it for both makers.

PRICING

All products must be labeled with your Maker ID and price to get credit for your sale.  You may also add a short description of your product if it fits on your label.  If you do not label your products correctly (or at all), we deduct an additional $10 per day from your payout and you may not get credit for your sales.

Example Label: PSMM12 – $5.00 – Red Shirt

In addition to labeling your products, you must also submit a price list to us of your inventory, your Maker ID, and pricing.  We will send you a sample price list in your acceptance email.

We will go over inventory counts with you when you come to set up.

**New for 2022: We are currently working on a vendor portal where you can see your live sales.**

Marketing

We will create marketing and social media graphics for you to use.

We will share our Facebook and Eventbrite event pages with you so that you may invite your family, friends, and customers.  We will make every effort to add each maker to our social media at least once in both our feed and our stories.  We will also always repost/share anything you tag us in.

We will advertise the Pop Up Shop through flyers and postcards, online calendars, press releases, & social media and email marketing.  We are also working on partnering with local businesses in and around the Lab and the District to bring some Holiday cheer.

We also expect that you will do your part in sharing your participation through your own marketing channels (social media, email blasts, etc).

Restocking

We will do our best to keep your booth/products neat and restocked, but you are more than welcome to come in during the week to restock on your own.  We will have space for you to leave overstock if you’d like; you may request this option on your application.  We will also text you if we see that you’re selling out of items and will give you the option of restocking or replacing.

Set-up & Breakdown

Set-up and breakdown dates are below and specific times for you to choose from will be sent out in your acceptance email.

SET-UP DATES

For Tustin (Central Check Out)

— Week One: Thursday, Nov. 17 or Friday, Nov. 18

— Week Two – Four: the Monday prior to your first day in the shop

For Tustin (Stocking Stuffer)

— Thursday, Nov. 17 or Friday, Nov. 18

For Costa Mesa

— Session One: Wednesday, Nov. 16, Thursday, Nov. 17 or Friday, Nov. 18

— Session Two: Monday, Nov. 28

— Session Three: Monday, Dec. 5

BREAKDOWN DATES

For Tustin (Central Check Out)

— Week One: Monday, Nov. 28

— Week Two & Three: the Monday after your last day in the shop

— Week Four: Wednesday, Dec. 21

For Tustin (Stocking Stuffer)

— Wednesday, Dec. 21

For Costa Mesa

— Session One: Monday, Dec. 5

— Session Two: Monday, Dec. 12

— Session Three: Wednesday, Dec. 21

MEET THE MAKER/MINI MAKERS

Set-up and breakdown will occur the same day as your chosen pop up date.  You will have two hours for set up and one hour for breakdown.

ADDITIONAL DETAILS

If you’re in the Tustin shop, you will be required to set-up and break down your booth during your designated time frame (options will be given in your acceptance emails) and you will need to adhere to it so that we can set-up and break down safely.  Please make sure that you arrive on time and finish (including labeling your products) within your allotted time slot.

If you are the Costa Mesa shop, you will drop off your products during your designated timeframe (options will be given in your acceptance email) and together we will make sure your products are labeled and your price list is accurate.

Any booths not set-up (or products not dropped off) by the end of the designated set-up deadline will be forfeited and given to another maker on our waitlist.

We also ask that you limit the amount of helpers you bring for your set-up/break down to 3 (including yourself and any children).

Depending on COVID-19 rules, makers and team members may be asked to wear a mask correctly inside either shop during set-up and breakdown. If so, we will have additional masks and hand sanitizer for your use.

Special Events & Sales

Every year we try to add special events and sales to liven up Merry Maker and bring some festive cheer into everyone’s shopping experience.  This year we have some old faves and a few new additions to the roster*:

— VIP Sip and Shop (Monday, Nov. 20 – private invite only)

— Small Business Saturday (Saturday, Nov. 26)

— Mom’s Night Out/Holiday Open House (Wednesday, Nov. 30)

— Poppi’s Christmas/Birthday Party (Saturday, Dec. 3 & Sunday, Dec. 4)

— Customer Appreciation Night (Monday, Dec. 5 – private invite only)

— Kid’s Craft Party (Saturday, Dec. 10)

— Pet Holiday Soiree (with P.S. Sanchez Bakery; Saturday, Dec. 17)

*These dates are for the Tustin shop ONLY as there will not be any additional events at our Costa Mesa shop (property management decision).

If you would like to participate in an event, please indicate your choices on your application and we will send you more details.

We also plan to include workshops for Merry Maker.  If you would like to participate in a workshop, there will be a separate application for those details.  There is a $25 discount for makers who would like to offer a workshop/make & take during the pop up (this is open to all makers at both shops).

For our Meet-the-Maker pop ups, we also plan to include a gift wrapping station, giveaways, swag bags, photo opp, character visits (i.e. Santa, The Grinch, etc), and coffee/hot cocoa and more.  

Liability

We will make every effort to make sure your items and booth are safe and taken care of, but accidents do happen.

We will not be held liable for broken, misplaced, stolen, or missing items.

Special Requests

Make any requests that you feel are necessary on your application including, but not limited to:

— Wall booth

— Freestanding booth

— End/Corner booth

— Restock storage space

— Electricity (additional fee)

— Specific booth neighbor

We will try to accommodate as many as possible, but we may not fit in all of your requests.

Online Marketplace & Gift Guide

All central checkout and Stocking Stuffer makers have the option of adding their products to our online Maker Marketplace so that shoppers who do not feel comfortable shopping in-person or on time constraints can do so online.

Shoppers may pick up their orders through curbside pick up at the Pop Up Shop location.

Purchases made online will work the same as an in-person sale so commission will incur.

All makers will have the option to add an item or two into our gift guide for extra exposure.  A separate application will be sent out with your acceptance email for you to add your information.  We will send this out to our mailing list and shoppers from previous Merry Makers, add it to our website and send it to every maker for you to share.

COVID-19

To make sure that we have a safe Pop Up Shop, we will be adhering to whatever the State of California/Orange County guidelines will be at the time.  This may include limiting the number of guests inside the shop, requiring masks, temperature checking, providing additional masks and hand sanitizer, signage and floor markings to promote social distancing, wide aisles, protective shields at checkout and/or accepting contactless payments.

Legal Stuff

As a maker, you will be required to sign our usual Vendor Agreement in lieu of insurance.  More information will be given in a future email.

While we do not require proof that you have a City of Tustin/Costa Mesa business license, but we highly recommend that you do so for your own business purposes.   You may apply online for one.  We will send you information in your acceptance email.

During the Pop Up Shop, we will collect and remit all sales taxes so that you do not have to.

We are still working on a Health Permit, but all food and drink options must be pre-packaged unless otherwise noted.

Please Note

We reserve the right to change/update any of the above information as we see fit to create the best possible pop up shop.  We will try to give advance notice in the off chance this does occur so that you can plan accordingly.

Thank you for understanding.

IF YOU HAVE ANY QUESTIONS, PLEASE E-MAIL US AT [email protected]

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